GOVERNMENT OF WEST BENGAL
WEST BENGAL STATE RURAL DEVELOPMENT AGENCY
DETAILED NOTICE
FOR
INVITATION OF EXPRESSION OF INTEREST FOR PROJECT IMPLEMENTATION CONSULTANT FOR ADB ASSISTED PRADHAN MANTRI GRAM SADAK YOJANA UNDER RRSIII-P & BALANCE WORK OF RRSII-P IN THE STATE OF WEST BENGAL

N.I.T  No. SRDA / N-39/ADB/2010                                                            Dated  25-05-2010

Abbreviations:

PMGSY	:	Pradhan Mantri Gram Sadak Yojana
PIC	:	Project Implementation Consultant
RRS-III-IP	:	Rural Roads Sector-III Investment Programme
ADB	:	Asian Development Bank
NRRDA	:	National Rural Roads Development Agency
WBSRDA	:	West Bengal State Rural Development Agency
PIU	:            Project Implementation Unit

Brief Description of the Project

PMGSY is being implemented in the country for providing connectivity to un-connected habitations by construction of rural roads.  The program includes construction of road, associated Cross Drainage structures protection work and up-gradation of roads to ensure all-weather connectivity to market places / Blocks / Subdivisions / District Headquarters / Schools / Hospitals / Gram Panchayats, etc.   ADB is going to partially finance Rural Roads Sector III Investment Program (RRS-III-IP) in which construction of roads would be taken up in the States of West Bengal during 2011-2014.  It is expected that about 3000 km roads would be constructed under RRS-III-IP in the State in stages @ 1000 Km. per annum in Batch-I, II & III.

NRRDA has been set up under the aegis of Ministry of Rural Development, Government of India, and is responsible for providing operational and management support to PMGSY. Government of West Bengal has created WBSRDA for implementation of PMGSY program in the State.  The PIC would be engaged by the WBSRDA to provide support to WBSRDA in implementation of ADB’s requirements about Social Safeguards, Environmental Safeguards, Road Safety and Road Maintenance under RRSIII-IP.  The task must require conduct of due diligence and monitoring of earlier batch of project of RRSII-P in addition to project preparation of RRS-III-IP  as required by ADB.

Outline Scope of Work

	The tentative scope of PIC may include the following tasks for PIUs in the State of West Bengal conforming to the relevant guidelines of PMGSY and Project Agreement with the ADB:-

(A)	Social and Resettlement Safeguard Implementation

(i)	Assist PIU in organizing the transect walk for documenting the social features and profile for each sub project proposal, prepare the record of community participation through the field  visits, to assess that CPF requirements have been generally met. 
(ii)	Following the provision of community participation framework (CPF), identify the project affected persons fully involving all the major stakeholders through community meetings, random selected interviews of the affected persons.

(iii)	Identification of all the land and structures getting affected along the proposed alignment, prepare the detailed inventory by means of resettlement, census survey, covering 100% affected household along the alignments.
(iv)	Based on the survey prepare support/assistance provisions for the project affected persons with particular attention to the vulnerable groups.
(v)	Assist PIU and Panchayats in disseminating information on the land transfer, support/ assistance provisions and grievances procedure as prescribed in the CPF.
(vi)	Assist PIU in preparing reports in compliance with the CPF during the project implementation.
(vii)	Prepare due diligence report of all the project tranches.

(B)	Road Safety

a)	Conduct road safety auditing of DPR’s one from each district and minimum 20% of total DPR’s  including field visits to propose roads.  This will include preparation of road safety audit of each DPR/road inspected with list of the identified issues and counter measures (Engineering and Non Engineering)

b)	Conduct road safety audit / inspection on random selected sample roads (atleast one from each district (where work in progress ) subject to minimum 60 roads each state per year under maintenance and document the issues and the counter measures (Engineering and Non Engineering)

c)	Prepare Quarterly road safety monitoring report of the roads inspected in concise matrix format, status of the roads safety audit conducted, follow up safeguards, issue observes, measures proposed for implementation.

d)	Providing training to PIU in road safety auditing and implementing engineering road safety counter measures.

e)	Conduct annual workshop  

(C)	Road Maintenance 

i)	To conduct systematic checking of Road Maintenance Management Plan developed for State and periodic maintenance inspection on sample of post construction roads under RRSIIP.

ii).	Prepare the annual maintenance audit report for the inspected roads in the state  

iii).	Providing training and support to PIU’s for conducting inspection on road maintenance and conduct annual road maintenance workshops.

(D)	Environmental Safeguards

i).	Providing training and support to PIU’s in implementing environmental safeguards. 
ii).	Assist the PIU in organizing the transect walk for recording the environmental features/profile within the ROW (Right of Ways) of each sub project proposal.

iii).	Determine the requirement of regulatory clearances (environment / forest/ archeological) to be sought from Govt. of India or State Govt. and provide advisory services to PIU on environmental aspect including implementation and monitoring of the identified provisions of the ECOP by the contractor.

iv).	Conduct Environmental baseline survey, prepare environmental checklist for inclusion in the contract document and also ensure that contract document includes the environmental responsibilities to implement mitigation measures and during the construction stage of the sub project in accordance with PMGSY guidelines.

v).	PIC will monitor the impact of the construction work on the environmental and local settlement ensuring that contractor implement the environmental mitigations measures recommended in the environmental checklist and environmental management plan. Prepare a monthly progress report as per the environmental assessment and review framework during the pre construction and post construction stage. 

Consulting Services(General) 

The nature of services provided by the PIC will include but not be limited to Road Safety, Social Safeguards, Environmental Safeguards, Road Maintenance and Socio-Economic Impact Monitoring. The domestic consultant team will comprise of about 5 - 6 experts in the state of West Bengal and generally consisting of a Road Safety Specialist, a Social Development/Monitoring Specialist, an Environmental Specialist, a Road Maintenance Specialist with their adequate qualified Assistants & support Staff. 

WBSRDA invites Expressions of Interest (EOI) from domestic consulting firms for the Project Implementing Consultancy for RRSIIP and RRSIIIP Projects. Based on the information supplied in the E.O.I, the firms would be short-listed and the short-listed firms would be invited to give Technical & Financial offers on approved Terms of Reference concurred by NRRDA. Selection of consultant will be made on Quality and Cost based selection method (QCBS) as per ADB Guidelines on the Use of Consultants, February 2007, as amended from time to time. Consultancy Services would include Road Safety Specialists, Social Development/Monitoring Specialists, Environmental Specialists, Road Maintenance Experts. Consultancy services are expected to cover the activities for a period of about 4 years (2011- 2014) and services of experts may be required intermittently. 

The firms must include in their EOI the following information along with the supporting documents for the following aspects: 

a)	General and overall experience of the firm including the years of operation indicating number of years in Road Safety, Social Development/Monitoring, Environment Monitoring and Road Maintenance monitoring on projects.
b)	Experience of working on a similar project funded by ADB, World Bank or External funding agencies. 
c)	Experience of working on the projects within the state of West Bengal.
d)	Annual turnover of the firms for the last five years. 
e)	Contract wise nature, cost, person month inputs, employer (client), location and specific services for work in hand & as well as completed.
f)	Specific experience of the firm in the required area of expertise.
g)	Summary of permanent professional employees and resource persons indicating the nature of specialization, qualification and experience considering requirements specified in earlier paragraphs.    
h)	Previous or ongoing involvement of the consultancy firm for implementation of PMGSY programmes should be indicated along with name of State, nature of service and work in hand.
i)	Location & address of the local office in Kolkata / districts of West Bengal.
	
	In addition to the detailed information sought above, the firms must submit an abstract of their experience in the formats A, B, C & D (Annexed) with documents.
	
The intending participants may download the documents for EOI from website www.wbprd.nic.in free of cost or may obtain from the office of the undersigned on application on any working day on & from 01-06-2010 to 21-06-2010.
	
The Expression of Interest along with required information and documents must be delivered to the address below not later than 3 p.m. of 25-06-2010 (Friday) in sealed envelope marked clearly “Expressions of Interest for Project Implementation Consultancy Services”. Application Fees amounting to Rs.10,000/- (Rupees Ten thousand only) drawn in favour of “WBSRDA A/c. PMGSY (Administrative Expenses Fund) A/c. No. SBI A/c. No. 11143673879.”  Xerox copy of the Bank Challan must be enclosed with the application. This Application Fee is non-refundable. Further information, if any, may be obtained from the address and telephone Nos. given below. The said sealed envelopes will be opened at 3 p.m. on 28-06-2010 (Monday). However, if for any reason that day becomes a holiday, sealed envelopes will be opened on the next working day at 3 p.m. The sealed envelope must be submitted in the Tender Box kept in the office of the undersigned at ‘Jessop Building’, 63, N.S. Road, Kolkata- 700001.
	The Authority reserves the right to reject any or all the EOIs without assigning any reasons thereof.
	Contact Persons: 
1)	Shri Bikram Das, Chief Engineer, WBSRDA (Ph. No 033 - 2213-8943);
2)	Shri G. Chattopadhyaya, Consultant, WBSRDA (Ph. No. 033 - 2213-7626)

  Chief Engineer
                                                                      WBSRDA, Kolkata.

Annexure
Format - A

Sl. No.	Credentials	Information	Ref. page no. of the supporting documents	
1.	Year of Registration 			
2.	Pan No.			
3.	Service Tax registration No.			
4.	General and Overall experience of the Firm (No. of years) 			
5.	Experience of the Firm in Road Safety (No. of years) in Road Safety Audit & Inspection			
6.	Experience of the Firm in Social Developmental / Monitoring  (No. of years)			
7.	Experience of the Firm in environmental Monitoring (No. of years) including Pre & Post Construction Stages.			
8.	Experience of the Firm in Road Maintenance Monitoring (No. of years)			
9.	Experience of the Firm working on a similar project (Road Project) funded by ADB, World Bank or any other External funding agencies (No. of years)			
10.	Experience of the Firm in working in West Bengal (No. of years). State location & name of Projects.			
11.	Annual Turnover of the Firm for last 5 years (Rs. in lakhs)			
12.	Specific experience of the Firm in the required area of expertise (No. of  years)			
13.	Involvement of the Firm in any previous or ongoing PMGSY programmes (Yes/No)			
14.	History of past litigation if any (Yes/No)			
15.	Address of local office in Kolkata with Telephone Nos.			

Format - B

For completed works :-

Sl. No.	Name of the services	Cost	Stipulated date of commencement	Date of completion	Person month in puts	Employer (Client)	Location (Address)	Specific Service rendered	
					Team Leader	Expert	Assistant				

Format - C

For Ongoing  works :-

Sl. No.	Name of the services	Cost	Stipulated date of commencement	Date of completion	Person month in puts	Employer (Client)	Location (Address)	Specific Service rendered	
					Team Leader	Expert	Assistant				

Format - D

Permanent professional employees & resource persons :-

Sl. No.	Name	Nature of Specialization	Qualification	Year of experience in the required area	

The information furnished in the above formats must be supported with relevant documents.